What to Photograph During an Apartment Move-In Inspection

Photos make a move-in inspection easier to understand later. The best set is clear, dated and organised rather than large or random. Use this guide to document an apartment before unpacking, then share the relevant pictures through the agreed channel.

Begin with one wide photo per room

Stand near the doorway and take a wide view that shows the layout. Photograph the living area, kitchen, bedrooms, bathrooms, balcony and storage spaces. These images provide context for close-ups. If a room is too small for one photo, take two from different corners and keep the room name with both files.

Take close-ups of existing marks

Photograph scratches, chips, stains, cracks or damaged fixtures. Take one picture from a short distance and another closer to the mark. Include a nearby feature, such as a door or window, so you can identify the location later. Avoid using a filter or changing the image; the goal is a faithful record.

Record supplied furniture and appliances

Take a photo of each included item and note its condition. Capture the item label or model number only if it is needed for the inventory and can be photographed safely. Do not move heavy items or open equipment. If an appliance cannot be tested, record that separately instead of implying it works.

Make the pictures easy to use

Keep original files and use the camera’s date information. Create a folder named with the apartment and move-in date. Use simple file names such as “kitchen-sink-wide” or “bedroom-window-mark.” If your phone adds a precise location automatically, consider whether that information is needed before sharing the file.

Send a short photo note

Choose only pictures that help explain a condition or question. In your message, list the room, the item and what you observed. Keep a copy of the photos and the message. If the landlord or manager asks for another angle, add it to the same folder and note the date.

Move-in photo checklist

• Wide view of every room.
• Close-ups of existing marks or damage.
• Supplied furniture and appliances.
• Keys, access cards and remotes received.
• Notes for items that could not be tested.

Clear photographs support a clear written inspection. Pair them with a room-by-room list so everyone can identify the same item without guessing.